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10 aspects you need to know in advance, when looking for new business software

We often see that people feel overwhelmed with all the options and possibilities on offer, in terms of business software. Choosing new business software is not an easy decision, and being well-informed is essential when making that choice.


We fully understand that sometimes you can no longer see  the bigger picture Or that you might even get frustrated because everything seems new, frightening, and risky. However, in reality, it often turns out to be a lot easier than you think. Nevertheless, it is good to be clear beforehand what does and does not work for your company.


10 aspects you want to be aware of, when choosing new business software


  1. Cloud computing versus on-premises: Understanding the difference between these two options is essential. Cloud computing involves the use of remote servers and infrastructure. This creates greater flexibility and scalability. On-premises refers to hosting your systems on your own premises, which offers greater control and customisation options. 


  1. Private cloud: Besides choosing between cloud computing and on-premises computing, you will also need to consider whether or not you want a private cloud. A private cloud offers more flexibility, speed, security, and privacy as the infrastructure is exclusive for your company.


  1. Bespoke solutions: Depending on your needs, you may want to consider customised solutions. This involves adapting the systems to the specific requirements of your company, enabling maximum efficiency and functionality.


  1. Migration of data: If you want to upgrade existing systems, or switch to new solutions, the transfer of data needs to be planned carefully. We call the transfer of data: ‘migration’.


  1. Implementation: Establishing an implementation schedule is vital. If the transition is to succeed, it is necessary to make some clear and concise agreements on who is responsible for what. A clear timeline is also part of the implementation plan. This will help you keep track of progress.


  1. Integration with other systems: If your company already works with certain systems, you may want to ensure that the new solutions integrate seamlessly with the existing infrastructure or with other systems you like to work with. This saves you the trouble of retyping things and minimises further disruption. The transition will run more smoothly.


  1. Security en legislation: When choosing a new system, security measures and compliance requirements in your sector will need to be taken into account. Ensure that the chosen solutions meet the highest standards for data security and privacy.

 

  1. Costs and return on investment (ROI): It is important to carry out a thorough cost and benefit analysis before investing in new systems. Determine the expected ROI and consider the total cost, including implementation, maintenance, and training.


  1. Support and maintenance: As a company, make a plan with the provider for long-term support and maintenance of the new systems. This includes regular updates, technical support, and any modifications that may be needed in the future.


  1. Training: It is important to invest in training and successful adoption of the new systems. Ensure proper and successful implementation of the new system among your employees. Involve them in the process. Ask what they need and make sure they become familiar with the new tools and processes in a correct and effective way. This will allow you as a company to make the most out of the system’s benefits.


Curious about which aspects are relevant for your business? Book a consultation with the Spire Team and let us help you navigate these challenges and achieve your goals.

SpireSolutions – Digital Transformation Made Easy


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